Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published or submitted to another journal for consideration (or an explanation has been provided in Comments to the Editor).
- Once the manuscript is submitted to IJOSH, it can not be submitted to any other journal for consideration without prior communication with the editors.
- The submission file is in OpenOffice or Microsoft Word file format.
- Where available, URLs for the references have been provided.
- The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
- The text adheres to the stylistic and bibliographic requirements outlined in the Submission and Author Guidelines.
- If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
International Journal of Occupational Safety and Health accepts manuscripts in accordance with the Uniform Requirements for Manuscripts Submitted to Biomedical Journals, obtained from the International Committee of Medical Journal Editors Recommendation, updated December 2018, website http://www.icmje.org
Contributions to the following sections of the journal are welcome:
- Letters to the editor
- Short communication
- Review articles
- Original articles
- Case studies
Where to send your contribution:
The manuscript should be submitted online.
Authors should note:
All contributions must be original work; by submitting the manuscript, the authors declare that the manuscript represents valid work and that neither this manuscript nor one with substantially similar content under the present authorship has been published or is being considered for publication elsewhere and the authorship of this article will not be contested by anyone whose name(s) is/are not listed here.
All articles are submitted to an editorial committee for an acceptance decision. Anonymity is preserved between authors and referees;
Letter of Ethical clearance for the study must be submitted at the time of manuscript submission.
Any and all decisions regarding the acceptance or rejection of the manuscript for publication by the Editorial Board will be final and conclusive.
Online Submission of the Manuscripts
Articles can also be submitted online from http://nepjol.info/index.php/IJOSH/index. You will need to register as an Author with this journal so that you can use the 5 steps online submission process.
- First Page File: Prepare the title page, covering letter, acknowledgement, etc. using a word processor program. All information which can reveal your identity should be here. Use text/rtf/doc files. Do not zip the files.
- Article file: The main text of the article, beginning from Abstract to References (including tables) should be in this file. Do not include any information (such as acknowledgement, your names in page headers, etc.) in this file. Use text/rtf/doc files. Do not zip the files. Limit the file size to 400 kb. Do not incorporate images in the file. If the file size is large, graphs can be submitted as images separately without incorporating them in the article file to reduce the size of the file.
- Legends: Legends for the figures/images should be included at the end of the article file.
Article Publication Fees
The authors do not need to pay any article submission fees.
IJOSH charges an article processing fee of US$ 50 (SAARC authors) and US$ 100 (other country authors) to cover the costs associated with the publication process, digital typing, copy-editing etc. Article processing charges will have to be paid after the manuscript has been peer reviewed and accepted for publication. The corresponding author will be responsible for arranging the payments.
Besides the article processing fee, IJOSH does not levy any other charges under any heading. There are no charges for processing colour images or other graphics.
Authors from Nepal are waived from the article processing fee. Authors from the low income countries may request for a waiver of the article processing fee or discounted article processing fee.
Preparation of the Manuscript
The text of original articles and Field Reports should be divided into sections with the headings: Introduction, Methods, Results, Discussion, References, Tables, Figures, Figure legends, and Acknowledgment. Do not make subheadings in these sections.
Presentation and format
- Double spacing
- Margins 2.5 cm from all four sides
- Title page contains all the desired information
- Abstract page contains the full title of the manuscript
- Headings in title case (not ALL CAPITALS)
- References cited in superscripts
- References according to the journal's instructions, punctuation marks checked
Language and grammar
- Uniformly American English
- Abbreviations spelt out in full for the first time
Length of the manuscript
IJOSH accepts research articles up to 4000 words, excluding references.
The title page should carry
- Type of manuscript (e.g. Original article, Review articles, Short communication, etc.)
- The title of the article, which should be concise, but informative;
- Running title or short title, not more than 50 characters;
- The name by which each contributor is known (Last name, First name, and initials of middle name), with his or her highest academic degree(s), ORCID ID, email ID and institutional affiliation;
- The name of the department(s) and institution(s) to which the work should be attributed;
- The name, address, phone numbers, facsimile numbers and e-mail address of the contributor responsible for correspondence about the manuscript;
- Acknowledgement, if any; and
The second page should carry the full title of the manuscript and an abstract (of no more than 150 words for Field reports, brief reports and 250 words for original articles). For original articles, the abstract should be structured and state the Introduction, Methods, Results and Conclusion. It may be unstructured in short communication and review articles. Below the abstract should provide 3 to 10 keywords in alphabetical order. Please refer to the MeSH index <http://www.ncbi.nlm.gov/mesh> for appropriate keywords which makes it easier to search an article.
The introduction should be concise and include the summary of already existing scientific information about your research, what important researches have found and what are still lacking to clarify the hypothesis, and what exactly you wish to achieve by conducting this research.
Answer three important questions- How was the study designed? How was the study carried out? and How was the data analysed?
Make the sampling procedure, size and its rationale clear. Clearly mention and provide a rationale into the use of different outcome measures. place where the study was conducted, duration of the study, data collection methods / tools, inclusion and exclusion criteria, type of statistical analysis and its rationale.
The Methods section should include only information that was available at the time the plan or protocol for the study was written; all information obtained during the conduct of the study belongs in the Results section.
Present your results in logical sequence in the text, tables, and illustrations, giving the main or most important findings first. Do not repeat in the text all the data in the tables or illustrations; emphasize or summarize only important observations. Kindly note that IJOSH follows Système Internationale (SI) Units and requires that only SI Units are used. Extra or supplementary materials and technical details can be placed in an appendix where it will be accessible but will not interrupt the flow of the text; alternatively, it can be published only in the electronic version of the journal.
Include Summary of key findings (primary outcome measures, secondary outcome measures, results as they relate to the hypothesis); Strengths and limitations of the study (study question, study design, data collection, analysis and interpretation); Interpretation and implications in the context of the totality of evidence (is there a systematic review to refer to, if not, could one be reasonably done here and now?, what this study adds to the available evidence, effects on patient care and health policy, possible mechanisms). Do not repeat in detail data or other material given in the Introduction or the Results section. Avoid claiming priority and alluding to work that has not been completed. Do discuss the differences and similarities of the current study to other similar studies and provide possible explanations. Discussion may be concluded by a short conclusion paragraph or a separate conclusion paragraph is also accepted.
Editorials and Short communications are allowed 15 references. Original Articles and Meta-analysies are limited to 40 references and Review articles are allowed 60 references.
References should be cited in the text by superscript numbers (placed after the punctuation). Number references consecutively in the order in which they are first mentioned (based on the Vancouver system).
If a referenced publication has six or fewer authors, all of the authors should be listed. If there are more than six, list the first six authors and add "et al".
Authors are responsible for ensuring that their words do not infringe copyright.
References to books should include authors' surnames and initials, full title, place of publication, the full name of publisher and date of publication.
References to journal articles should include authors' surnames and initials, the full title of the article, the full title of the journal (or its official abbreviation), date of publication, volume number, issue number and page span.
Journal article. An example of the correct method of citing a journal article is as follows:
1. Lowery, JT. Analysis of construction industry burden by type of work. Am J Ind Med 2000, 37(4): 390-399.
Books. An example of the correct method of citing a book is as follows:
1. Mann, A. Medical assessment of injuries for legal purposes (4th ed). Sydney: Butterworths, 1985.
Some variations of the standard citation given in the example above are as follows:
Editor as author
1. McGrath, JE (ed). Social and psychological factors in stress. New York: Holt/Reinhart/Winston, 1970.
1. Schwartz, GE. Psychosomatic disorder and biofeedback: a psychobiological model of disregulation. In Maser, JD and Seligman, EP (eds). Psychopathology: experimental models. San Francisco: WH Freeman, 1977.
Books in press
Books cited which are in the process of being published should be indicated by placing the words "in press" in parentheses after the year of publication, as follows:
1. Chandler, J, Berg, E and Barry, J. Workplace stress in the UK: contextualising difference. In Peterson, CL (ed). Work stress: content and context. Amityville: Baywood, 2003 (in press).
Some periodicals combine aspects of both books and journals.
1. ACTU-VTHC Occupational Health and Safety Unit. ACTU health and safety policy: screen-based equipment. Health and Safety Bulletin, March 1983, no 26.
Conference proceedings. An example of the correct method of citing conference proceedings is as follows:
1. Wakula, J and Wimmel, F. Ergonomic and medical analysis of plasterwork: a basis for ergonomic redesign. In the proceedings of the Second International Conference of the CIB Working Commission, W99: Implementation of Safety and Health on Construction Sites, Honolulu, Hawaii, 24-27 March 1999, pp 365-372.
Official reports. An example of the correct method of citing official reports is as follows:
1. Interim National Occupational Health and Safety Commission. Report May 1984. Canberra: Australian Government Publishing Service, 1984.
- Tables should be self-explanatory and should not duplicate textual material.
- Tables with more than 10 columns and 25 rows are not acceptable.
- Number tables, in Arabic numerals, consecutively in the order of their first citation in the text and supply a brief title for each.
- Explain in footnotes all non-standard abbreviations that are used in each table.
- For footnotes use the following symbols, in this sequence: *, †, ‡, §, ||, , **, ††, ‡‡
- Send sharp, glossy, un-mounted, color photographic prints, with a height of 4 inches and width of 6 inches.
- Figures should be numbered consecutively according to the order in which they have been first cited in the text.
- Each figure should have a label pasted (avoid the use of liquid gum for pasting) on its back indicating the number of the figure, the running title, top of the figure and the legends of the figure. Do not write the contributor/s' name/s. Do not write on the back of figures, scratch, or mark them by using paper clips.
- Labels, numbers, and symbols should be clear and of uniform size. The lettering for figures should be large enough to be legible after reduction to fit the width of a printed column.
- Symbols, arrows, or letters used in photomicrographs should contrast with the background and should be marked neatly with transfer type or by tissue overlay and not by pen.
- Print outs of digital photographs are not acceptable. For digital images send JPEG files of minimum 1200 x 1600 pixel size.
- The Journal reserves the right to crop, rotate, reduce, or enlarge the photographs to an acceptable size.
Legends for Illustrations
Type or print out legends (maximum 40 words, excluding the credit line) for illustrations using double spacing, with Arabic numerals corresponding to the illustrations.
Article reporting experiments on human subjects should disclose whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional or regional) and with the Helsinki Declaration of 1975, as revised in 1983.
Do not use patients' names, initials, or hospital numbers, especially in illustrative material.
Conflicts of Interest
To ensure the readers rights and provide the clear and unbiased scientific results to the public, manuscripts should be accompanied by clear disclosures from all authors of the nature and level of their contribution to the article, their understanding regarding the obligation to share data and materials, and any affiliations, funding sources, or financial holdings that might raise questions about possible sources of bias.
Articles with original material are accepted for consideration with the understanding that, except for abstracts, no part of the data has been published, or will be submitted for publication elsewhere, before appearing in this journal. Copyright in all material submitted for publication in the journal is vested to the authors under attribution CC BY-NC.
If you have any query, you may contact:
The Chief Editor
International Journal of Occupational Safety and Health
(Updated: 18 November 2020)